What an HR coordinator does
An HR coordinator supports the HR team with the administration behind every employee change. Typical duties include posting jobs and scheduling interviews, preparing offer letters and onboarding packages, maintaining employee files and HRIS records, tracking training and certifications, coordinating benefits paperwork and answering routine employee questions. The coordinator is often the first point of contact for new hires and the person who makes sure every form, signature and date is in place.
Small administrative errors in HR can cause real problems: a missing signature on an offer, a benefits enrolment that was never sent or an incorrect start date passed to payroll. A good coordinator prevents them through organization and follow-through. Finch screens for accuracy, HRIS experience and discretion with personal information. Many strong coordinators are working toward their CHRP, and we can include that in the search if professional development matters to your team.
Typical responsibilities
- Post job openings and schedule interviews with hiring managers
- Prepare offer letters, contracts and onboarding packages
- Maintain employee files and update records in the HRIS
- Track training, certifications and probation review dates
- Coordinate benefits enrolment paperwork with the carrier or benefits administrator
- Respond to routine employee questions about policies and procedures
Qualifications and credentials
- A diploma, degree or post-graduate certificate in human resources
- Progress toward the CHRP designation through HRPA is an asset
- Previous HR administrative or coordinator experience
- Experience with an HRIS and an applicant tracking system
- Strong organization and attention to detail
Who hires an HR coordinator
- Corporate offices with established HR teams
- Health care organizations and long-term care homes
- Manufacturers and logistics companies
- Colleges, school boards and public sector agencies
Where we recruit HR coordinator candidates
We fill HR coordinator roles for employers across Toronto and the GTA, including North York, Scarborough, Etobicoke, Vaughan, Markham, Richmond Hill, Mississauga, Brampton, Oakville, Burlington, Oshawa and Pickering, and for employers across Canada. GTA employers can meet us at our North York office by appointment.
What Finch checks before you meet a candidate
- Accuracy with documents, data and HR records
- Experience with HRIS and applicant tracking software
- Discretion with personal and confidential information
- Organization across several onboarding files at once
- References that confirm reliability and follow-through
Interview questions to ask
- How do you make sure nothing is missed when several new hires start in the same week?
- Tell me about a time you noticed an error in an employee record. What did you do?
- Which HR systems have you used, and which tasks did you handle in them?