Office administrator
An office administrator is the person your team relies on to keep the day running on time. Finch finds organized, dependable candidates and introduces you only to those who fit.
Professional & office recruitmentOffice and administrative recruitment in Toronto and the GTA
Finch finds organized, reliable administrative professionals for offices across Toronto and the GTA, from general office support to executive assistants. You meet a short list of screened candidates, not a pile of résumés.
Administrative staff keep an office running. They manage schedules, answer to several people at once, look after records and make sure invoices, supplies and correspondence go where they should. When the role is vacant or filled by the wrong person, the work spills onto managers who should be doing something else. Finch recruits office administrators, office managers, administrative and executive assistants, data entry clerks and records clerks for employers in North York, Vaughan, Markham, Mississauga and across the GTA.
Administrative postings tend to attract a large volume of applicants, and many look alike on paper. The difference shows up in judgement, accuracy and how someone handles competing requests. We start with a consultation to learn your office, your software and the personality of your team, then advertise, source and screen on your behalf. You receive a shortlist of suitable candidates, we arrange the interviews, and we follow up after the start date to see how the new hire is settling in.
Why administrative hiring takes more time than it should
01
A single admin posting can draw a flood of applications, and sorting genuine office experience from general job hunting takes hours your managers rarely have.
02
Résumés list the same software and soft skills, so it is hard to tell who can actually run a calendar, a filing system or a busy shared inbox well.
03
Admin staff often handle confidential payroll, client and personnel information, which makes discretion and solid references just as important as typing speed.
04
Every office runs on different tools and habits, and a candidate who suits a law office may not suit a construction company or a busy clinic.
How we screen office & administration candidates
- Hands-on skill with Microsoft 365 or Google Workspace, checked against the tasks your office actually does
- Accuracy and attention to detail in written work, data and correspondence
- Experience in a similar office setting, industry or team size
- Discretion with confidential information, confirmed through reference checks
- Communication style, reliability and fit with your team's pace
Where we recruit office & administration professionals
We run office & administration searches for employers across Toronto and the GTA, including North York, Scarborough, Etobicoke, Vaughan, Markham, Richmond Hill, Mississauga, Brampton, Oakville, Burlington, Oshawa and Pickering, and for employers across Canada.
Roles we fill
Office & administration roles we recruit for
Office manager
An office manager takes ownership of how your workplace runs, from vendors and budgets to the people who support your team. Finch finds candidates with the experience and judgement to do it well.
Administrative assistant
A good administrative assistant takes routine tasks off your team's plate and handles them properly the first time. Finch shortlists candidates whose skills match the way your team works.
Executive assistant
An executive assistant protects a leader's time, anticipates needs and handles sensitive matters with discretion. Finch finds candidates who have done this work at a senior level.
Data entry clerk
A data entry clerk keeps your records, orders and systems accurate. Finch finds careful, consistent candidates and checks their accuracy before you interview them.
Records clerk
A records clerk makes sure the right file can be found when it is needed and disposed of properly when it is not. Finch screens for organization, accuracy and respect for privacy.
How it works
How an office & administration search works
Consultation
Tell us about the role, your team and your timeline. We agree on a retainer and fees tailored to the position.
Retainer & search
Your retainer starts the search. We advertise, source and screen candidates for you.
Shortlist & interviews
You meet only suitable candidates. We arrange every interview.
Hire & follow-up
We manage the offer and check in after your new hire starts.
Retainer-based recruiting. Fees are tailored to every position, and a retainer up front starts your search.Book a consultation
Office & administration recruitment: questions employers ask
Which administrative roles does Finch recruit for?
We recruit office administrators, office managers, administrative assistants, executive assistants, data entry clerks and records clerks. If your role combines duties, such as reception plus bookkeeping support, tell us during the consultation and we will build the search around the mix you actually need rather than a standard job title.
How do your fees work for administrative positions?
Finch works on a retainer basis only. The fee is agreed for each position based on its requirements, such as seniority, specialized software and the skills the search needs to cover. The retainer is paid up front to begin the search, so the work starts right away and stays focused on your role.
Can you help if we have never hired an office administrator before?
Yes. Many smaller employers come to us when the owner has been handling the admin work personally. During the consultation we help you define the duties, decide which skills matter most and shape a clear role description. That groundwork keeps the search focused and gives candidates an accurate picture of the job before they apply.
Google reviews
What our clients say
“Over the last four years, Finch Employment helped me find both long and short term assistants for my real estate business. The quality of personnel they matched me with has been unparalleled in regards to other recruitment firms. I am happy to recommend their services across all industries.”
“Finch Employment is a very reliable and professional company. My experience with them was very positive, and the process was quick and well organized.”
“Thank you for your professional approach. Because of Finch Employment’s support, our gym got a very skillful massage therapist.”
Related professional & office recruitment
Tell us about your office & administration opening
Tell us who you need. A Finch recruiter will call you back within one business day to talk through the role and retainer.
Call 416-551-6111Office visits by appointment only